AAHE - SECTION 3

STANDING COMMITTEES

The Standing committees are: Awards, Membership and Public Affairs, and Publications. Committee membership is usually for one year, renewable at the member's discretion. It shall be the responsibility of each of these committees to:

1.	At the beginning of each fiscal year and before the last business meeting at the annual conference:
	1.1.	Select and recommend a chairperson-elect to the President-elect for appointment and confirmation by the Board.
	1.2.	Develop and submit to the President-elect an annual plan of work by the end of the annual conference. (9/92)


2.	Submit proposal to Treasurer by December 1 for use of supplementary funds if baseline budget is insufficient. (10/90)

3.	Submit a progress report to the President-elect two weeks prior to the mid-year Board meeting.

4.	At the end of the fiscal year and one month before the annual conference:

	4.1.	Submit to the President-elect, an annual report on the year's program of work for presentation to the membership at the meeting.
	4.2.	Submit to the Treasurer the committee's operating expenses (10/73) on a Board-approved voucher (10/77) to be paid and charged to that year's approved budget. Send copy to Treasurer. All committee expenses must be submitted by the chair. (1/84)


5.	Attend orientation by the President-elect following the first Board meeting of the annual conference.

6.	Appoint steering and subcommittees as appropriate.

Committee Chairpersons. It shall be the responsibility of the chairperson of each committee to:
1.	Attend all Board and business meetings during the annual conference, and, if possible, the mid-year Board meeting.

2.	Work with the Director appointed to serve as a liaison person to report to and communicate with the Board in the event the committee chairperson cannot attend a Board meeting.

3.	Give leadership to the portions of the AAHE Long-range Plan delegated to the committee.

4.	Cooperate with chairpersons of other committees in promoting portions of the AAHE Long-range Plan which are of mutual concern to the committees.

5.	Present committee proposals to Board for action and approval. For proper consideration by the board, these proposals should be as complete as possible.

6.	Present committee reports at all Board and business meetings.

7.	Pass on the committee's work folder to the new chairperson during the annual conference or by mail within two weeks after the conference.

Awards Committee

It shall be the responsibility of the Awards Committee to:

1.	Recognize professional achievement or outstanding contributions, and determine awards to members, students, and housing-related government, business and industry groups.

2.	Develop guidelines and policies governing the Tessie Agan Award. The graduate award is $500, contingent upon the student's conference attendance and presentation of the winning paper. (10/94) The undergraduate award is $200. Conference fees, including cost of meals and a copy of the Refereed papers, are waived in either case if the paper is presented by the student. (10/80; 3/89) (See Appendices J and K for guidelines.)

	2.1.	Prepare an application form for use of those applying for the student awards.
	2.2.	Prepare announcements to publicize the availability of the student awards.
	2.3.	Distribute application forms to those requesting them.
	2.4.	Receive, evaluate, and rank research reports or essays submitted by applicants. Members at institutions with applicants for AAHE awards are not eligible to serve as judges for that category. (3/85)
	2.5.	Notify award recipient and his/her advisor, and invite recipient to attend the annual conference. Registration fees will be waived if the recipient attends. Direct expenses, excluding optional tours, are to be built into the conference budget by program committee.


3.	Work with the Publications Committee to draft guidelines for reviewers of Conference papers and student papers submitted for the Tessie Agan Awards. (10/95)

4.	Work with Program Committee to schedule presentation of award paper(s) and other awards.

5.	Submit the top three graduate papers from the award competition to Housing and Society editor for possible publication. A year's AAHE membership will be awarded to the authors of those papers.

6.	Develop policy regarding naming of scholarships and awards.

7.	Notify members wishing to recommend names for additional scholarship or awards that they should submit their suggestions to the President, in writing, one month or more before the annual conference.

8.	Receive report from Treasurer on status of Scholarship Fund.

9.	Finance current and future contests officially sponsored by AAHE resulting in scholarship awards from the Scholarship Fund through the Awards Committee. (2/80)

9.1

Finance Tessie Agan Awards from operating fund until the Scholarship Fund reaches the level of producing at least $500 interest annually. (10/90)


10.	Investigate ways to enlarge the Scholarship Fund.

11.	Committee Chairperson will chair Distinguished Service Award Committee. Other members of the committee are the most recent winner and an executive officer. All three are appointed by the president, with Board approval, and serve a one-year term.

	11.1.	One award may be presented annually. The award will be presented only if suitable candidates are nominated.
	11.2.	Criteria and procedures for the Distinguished Service Award can be found in the Policy Handbook, Appendix L.
	11.3.	The revised Distinguished Service Award cover sheet and nomination form is formatted, printed, and stored at Headquarters, and sent out from Headquarters as requested. (10/88)
	11.4.	Provide brief summary of rationale for selection of candidate for Distinguished Service Award at the Mid-winter Board Meeting. (3/95)


12.	Administer the Esther Knowles gift proposal (of an outstanding paper award at the annual conference) with the provision that there be a review after one year to see if refinement is needed. (11/88)

Membership and Public Affairs Committee

The responsibilities of the Membership and Public Affairs Committee include membership duties and public affairs duties (10/94):

Membership Duties:

1.	Set up criteria for memberships classification, encouraging new; memberships and ascertain eligibility of those seeking membership.
	1.1	Develop forms for documentation for honorary membership and publish procedure for submission of honorary member nominations at least every other year in In House.
	1.2	Advise prospective members outside the U.S. that the membership fee is the same; however, if other than surface mail is desired for publications and correspondence, an additional $4.00 will be assessed.


2.	Work with the Public Affairs Committee to determine eligibility for associations or groups wishing Affiliate memberships.

3.	Establish membership/liaison representatives in each region.

4.	Develop informational brochures about AAHE, its purposes and program of work, including membership procedures and application, for use in membership recruitment. Work with Executive Director to provide recruitment materials.

5.	As appropriate, contact prospective new members from groups such as the following:
	5.1. Educational units:

	5.1.1.	Home Economics
	5.1.2.	Engineering (agricultural, civil, mechanical, structural, etc.)
	5.1.3.	Architecture, landscape architecture, and building science
	5.1.4.	Interior design
	5.1.5.	Urban studies, area/regional planning, and community development
	5.1.6.	Economics, sociology, political science and public affairs
	5.1.7.	Elementary and secondary schools
	5.1.8.	Retired faculty of such units

	5.2. Business, industry and trade associations
	5.3. Federal, state or local government

6.	Develop and maintain membership exhibit (to be stored and scheduled at the headquarters Office) for use at housing-related professional meetings.

7.	Study intermittence of dues payment, identifying reasons for not sustaining membership.

8.	Investigate affiliate membership for AAHE in other organizations and upon approval of the Board, obtain the membership.

9.	Assemble and keep updated a membership packet for distribution to members of AAHE. The packet should include Constitution and By-laws, Long-range Plan, and President's letter.

Public Affairs Duties:

1.	Encourage interaction between this Association and other related professional associations and interest groups.

2.	Provide members with a list of business and industry professional associations and interest groups in housing-related fields, to be published in Housing and Society or In House.

3.	Contact organizations or groups with related interests, such as those listed below, to provide an introduction to the Association, its program of work, and an invitation to join AAHE as affiliate group members and/or participate in annual conferences.
	3.1. Professional associations, such as:

	3.1.1.	Home Economics
	3.1.2.	Engineering (agricultural, civil, mechanical, structural, etc.)
	3.1.3.	Architecture landscape architecture, and building science
	3.1.4.	Interior design
	3.1.5.	Urban studies, area/regional planning, community development
	3.1.6.	Economics, sociology, political science and public affairs
	3.1.7.	Education (college, trade school, secondary and elementary)
	3.1.8.	Retired faculty of such units

3.2.	Business, industry, trade associations, and government agencies, such as:
	3.2.1.	U.S. Department of Housing and Urban Development
	3.2.2.	U.S. Department of Agriculture, Farmers Home Administration, and Extension Service
	3.2.3.	U.S. Department of Health and Human Services
	3.2.4.	State and local housing finance agencies, planning agencies, housing authorities and housing inspection divisions.


4.	Monitor professional activities of other organizations and report these in abstract form to Housing and Society, In House or other appropriate outlet.

5.	Support leadership of Academic Program, Extension and Research Sections in encouraging innovation through special grants obtained via government and industry support.

6.	Facilitate distribution of lists of resources supportive of elementary, secondary, and continuing education in housing.

Publications Committee

It shall be the responsibility of the Publications Committee to:

1.	Recommend to the Board publication changes in dates, format and distribution policies for Association and committee publications, refereeing guidelines, and policies relative to the Editors and their responsibilities as recommended by the Publications Policy Sub-committee.

2.	Work with the Awards Committee to draft guidelines for reviewers of Conference papers and student papers submitted for the Tessie Agan Awards. (10/95)

3.	Propose and recommend types of publications for Association-sponsored mass duplication and seek ways of editing and distributing materials having value to the membership, such as:

	3.1.	Papers, educational materials, or resources from other professional organizations or individuals.
	3.2.	Out-of-print papers, leaflets, bulletins, or other items having current relevance.


4.	Provide to each member one free copy of all new Association publications so designated by the Board. Make available additional copies for members, non-members, and subscribers at prices set by the Board.

5.	Send subscription notices and price lists of AAHE publications to libraries and other professional organizations.

6.	Determine, in consultation with the President, the distribution policy for past issues of Housing and Society. (3/86)

7.	Initiate contacts with indexing services.

8.	Policy Sub-committee

	8.1.	The Publications Policy Sub-committee of the Publications Committee, consists of the Publications Chairperson (as chair), Research; Section Chair, three members-at-large, Editor of Housing and Society, and Executive Director. (3/86)
	8.2.	It shall be the responsibility of the Sub-committee to develop and, upon approval by the Publications Committee, to implement publications policies. See Appendix G. (3/86)

AD HOC COMMITTEES

Ad hoc committees are appointed by the president to serve during his/her term and may include Long-range plan, audit, budget, constitution, and resolutions. Ad hoc committees serve at the discretion and direction of the President and Board of Directors.