OPERATIONAL COMMITTEES AND EDITORS

BUDGET COMMITTEE

The budget committee consists of the Treasurer as chair, President-elect, Immediate Past President, and the Executive Director (non-voting). It shall be the responsibility of the Budget Committee to:

	1.1.	detailed rationale for the project
	1.2.	how the project meets Long-range goals of the organization
	1.3.	length of the project
	1.4.	how the project will be evaluated, including responsibility for progress reports during multi-year projects.

	5.1.	Change the financial statement to more clearly specify income and expenses, such as encumbered funds and Headquarters' expenditures.
	5.2.	Change the job description of the Treasurer and Executive Director so that financial statements are produced by Headquarters and reviewed by the Treasurer.

FRIENDS OF AAHE FUND COMMITTEE

The purpose of the Friends of AAHE Fund is to support special projects, research studies, or educational workshops which will benefit both a significant number of members and the organization as a whole. For policies, procedure, committee composition, and responsibilities, see Appendix N. 

NOMINATING COMMITTEE

The Nominating Committee consists of the Past-president, as chairperson, and the two elected persons from the previous election. It shall be the responsibility of the Nominating Committee to:

	5.1.	President-elect
	5.2.	Vice-president for Annual Conference Program
	5.3.	Treasurer (every third year)
	5.4.	Recording Secretary (every third year)
	5.5.	Directors (two directors elected in even numbered years and one director in odd numbered years)
	5.6.	Academic Program Chairperson (elected in odd numbered years) (10/95)
	5.7.	Extension Chairperson (elected in even numbered years) (10/95)
	5.8.	Research Chairperson (elected in odd numbered years) (10/95)
	5.9.	Nominating Committee (two elected each year)

PROGRAM COMMITTEE

The Program Committee consists of the Vice-president for Annual Conference Program as chair, one representative from each Professional Section, and one or more active members from host institution(s).

Invitations are received at least two years in advance from administrative officers of prospective host institutions (and from state Association members) for the annual conference. Dates are cleared through the Executive Committee and generally fall during mid-October or August and in the latter portion of the week.

It shall be the responsibility of the Program Committee to:

	8.1.	Registration fees will include the cost of the Refereed Abstracts. The Proceedings are paid for from the general fund.
	8.2.	The proposed budget and final summary of expenses should include an estimate of in-kind goods and services to be provided by the host institution in order to accurately reflect the cost of the conference.
	8.3.	Nonmembers attending the conference or presenting a refereed paper will be charged a nonmember fee equal to the annual dues amount in addition to the regular registration fees. Those who pay the non-member registration fee will automatically be granted membership for the next program year, retroactive to October 1993. (3/94)
	8.4.	Speakers presenting papers at the invitation of the program chairperson are guests of the conference on the day the paper is given. Expenses will be budgeted to conference.
	8.5.	Registration fees, with the exception of meals, refreshments, and other direct costs, will be lowered for student members.
	8.6.	Authors presenting papers submitted at their own volition or in response to a request for papers will pay conference registration fees and personal expenses incurred to attend the conference. Exceptions may be made for selected papers, conference fees waived if the cost of the award is considered as an award from a committee, and the award is a Board approved and budgeted committee item.
	8.7.	Conference fees for student award winners are waived. Direct expenses will be built into conference budget. Cost of optional tours is not waived.
	8.8.	Allocate $300 from General Fund for postage to mail conference invitations to members of other organizations that might be interested in attending the annual conference (EDRA, IDEC, AIA, NAHB, etc.) and that $100 of conference registration fees be used to cover mailings to AAHE members.
	8.9.	If registration fees do not cover conference costs, $2,500 should be advanced to the conference committee as a loan or grant. (7/98)

It shall be the responsibility of the Program Committee members from the host location to:

	5.1.	Include with pre-registration materials a dues notice card/bill with instructions that dues be returned to Executive Director.
	5.2.	Include a conference paper order form, pre-addressed to be sent directly to Headquarters for processing to encourage conference papers orders to be placed in advance by those who will not attend.
	5.3.	Communicate with the chair of any symposium sponsored by AAHE in regard to a common registration mailing. (10/90)
	5.4.	Send mail registration materials only to those members who do not have a current functional electronic address.(as tested by an initial listserv message) (3/97)

	7.1.	appear as speakers,
	7.2.	preside,
	7.3.	are appointed to a committee or take office,
	7.4.	carry other responsibilities during the meeting.

REFEREED ABSTRACTS EDITOR

The Refereed Abstracts Editor is appointed by the President-elect and approved by the Board. (10/95) The term coincides with that of the President-elect making the appointment. It shall be the responsibility of the Refereed Abstracts Editor to: (See Appendix M for details.)

CONFERENCE PROCEEDINGS EDITOR

The conference Proceedings Editor is appointed by the President-elect and approved by the Board. The term begins upon approval by the Board and ends when the Proceedings have been published. It shall be the responsibility of the conference Proceedings Editor to:

	1.1.	Titles of presentations at meeting, with author's names, institutional affiliation, and addresses for non-member presenters;
	1.2.	Minutes of annual conference business meetings.

POLICY HANDBOOK EDITOR

The Policy Handbook Editor is appointed by the President and approved by the Board. The term begins upon approval of the board and ends when the revised edition of the Policy Handbook is published. It shall be the responsibility of the Policy Handbook Editor to (3/91):

OPERATIONS

DUES

Annual dues for Active members are set by vote of the Board of Directors.

Summary of Board action on dues (10/94):

An additional fee will be assessed for memberships that are outside the continental U.S.

Revised Dues Structure (10/97)

Active/Affiliate members: full dues
Student members: one-third of full dues
Emeriti members: one-half of full dues